Privacy Statement

Last updated: August 2, 2026

DAD Club respects your privacy and is committed to handling personal information responsibly, transparently, and only for legitimate purposes.

This Privacy Statement explains what information is collected through https://dad-club.org, why it is collected, how it is used and protected, and what rights you may have.

1. Data Controller

Until DAD Club becomes a legally incorporated nonprofit organization, the person responsible for the processing of personal data through this website is:

Emmanuel Jackson, operating DAD Club
A700161
P.O. Box 8107
1001 Olivesburg Road
Mansfield, Ohio 44905
United States

Email: admin@dad-club.org

2. Personal Information We Collect

Depending on how you use the website, we may collect the following information:

Information you provide

When you submit a contact form, inquiry, registration, or other request, we may collect:

• Your name
• Your email address
• Your telephone number, if requested
• Your organization or program affiliation, if provided
• The subject and contents of your message
• Other information you voluntarily include in a submission

Please do not submit sensitive personal information, medical information, government identification numbers, financial information, information about criminal convictions, or information about another person unless it is specifically requested and necessary for the stated purpose.

Information collected automatically

When you visit the website, certain technical information may be processed automatically, including:

• Internet Protocol address
• Browser and device type
• Operating system
• Referring website or source
• Pages visited
• Approximate location derived from technical data
• Date, time, and duration of visits
• Cookie preferences and consent choices
• Security and error-log information

We seek to limit this collection to information reasonably necessary to operate, secure, understand, and improve the website.

3. How We Use Personal Information

We may use personal information to:

• Respond to questions, messages, and requests
• Communicate about DAD Club programs, materials, partnerships, or activities
• Process registrations or submissions initiated by the visitor
• Operate and maintain the website
• Measure website use and improve its content
• Remember cookie and privacy preferences
• Detect spam, misuse, security threats, and technical problems
• Comply with legal obligations
• Establish, exercise, or defend legal claims

We do not sell or rent personal information.

4. Legal Bases for Processing

Where the General Data Protection Regulation, United Kingdom GDPR, or similar law applies, we rely on one or more of the following legal bases:

Consent

We rely on consent when:

• You accept non-essential analytics cookies
• You voluntarily request certain communications
• Another activity specifically asks for your consent

You may withdraw consent at any time. Withdrawal does not affect processing that was lawful before consent was withdrawn.

Steps requested before an agreement or service

We may process information when necessary to respond to a request you make concerning participation, materials, collaboration, registration, or another service.

Legitimate interests

We may process limited information when reasonably necessary to:

• Respond to ordinary inquiries
• Operate and improve the website
• Maintain website and network security
• Prevent spam, fraud, or misuse
• Keep appropriate records of communications

We consider whether these interests are outweighed by your privacy rights before relying on this basis.

Legal obligations

We may process or retain information when required by applicable law, a valid legal process, or regulatory requirements.

Legal claims

Information may be processed when necessary to establish, exercise, or defend legal rights or claims.

5. Contact Forms and Communications

Information submitted through a website form is stored in the WordPress website database and sent by email to the appropriate DAD Club recipient.

We use this information to review and respond to the submission and to maintain an appropriate record of the communication.

Contact-form submissions and related correspondence are ordinarily retained for up to 24 months after the matter is resolved. They may be retained longer when necessary for an ongoing relationship, legal obligation, dispute, safeguarding matter, or legal claim.

Email providers, website administrators, and hosting providers may process this information only as needed to provide their respective services.

6. Cookies and Similar Technologies

The website uses cookies and similar technologies for functions such as:

• Providing essential website features
• Maintaining security
• Remembering privacy choices
• Measuring website use, when permission is required and provided

Essential cookies may be used without consent where they are necessary for the website to function. Non-essential analytics or similar technologies are not intended to be activated for visitors who must provide consent until that consent has been obtained.

You may accept, reject, or adjust non-essential cookie categories through the cookie banner or cookie-preference controls available on the website. Withdrawing consent should be as easy as giving it.

Additional details about individual cookies, providers, purposes, and expiration periods are available in the website’s Cookie Policy.

7. Consent Records and Data Minimization

DAD Club uses privacy controls provided through Complianz to manage cookie choices and maintain appropriate evidence of consent.

The consent system is designed to minimize personal data. Depending on the applicable Complianz configuration, evidence may include:

• The privacy or cookie-policy version presented
• The consent-banner configuration in effect
• The categories accepted or rejected
• The date or time associated with the visitor’s choice
• A consent or preference record stored in the visitor’s browser

DAD Club does not intentionally require a visitor’s name, email address, or other directly identifying information merely to remember a cookie choice.

Consent records are used only to respect visitor preferences and demonstrate compliance. They are retained only for the period reasonably necessary for those purposes or as required by applicable law.

Clearing browser cookies may remove the locally stored preference and cause the consent banner to appear again.

8. Google Analytics

The website uses Google Analytics to understand how visitors use the website, such as which pages are visited and how visitors arrive at the site.

Google Analytics may process information such as:

• Pages viewed
• Approximate geographic area
• Browser and device information
• Referral source
• Interaction and session information

DAD Club does not intentionally send names, email addresses, government identification numbers, or other directly identifying form information to Google Analytics.

For visitors in the European Union, European Economic Area, Switzerland, or United Kingdom, Google states that Google Analytics does not log or store individual IP addresses. IP addresses may be used briefly to derive approximate location information before being discarded.

Where consent is legally required, Google Analytics should remain disabled until the visitor accepts analytics cookies. Visitors may later withdraw that permission through the website’s cookie-preference controls.

Google may process information in countries outside the visitor’s country of residence. Information about Google’s privacy practices and international-transfer safeguards is available in Google’s privacy documentation.

9. Website Hosting, Security, and Technical Logs

The website’s hosting, security, email, and administrative service providers may process limited technical information to:

• Deliver website pages
• Maintain website availability
• Detect malicious activity
• Prevent spam or unauthorized access
• Diagnose errors
• Create backups
• Provide email delivery

Server and security logs may include IP addresses, request details, browser information, timestamps, and detected security events.

Routine server and security logs are ordinarily retained for up to 90 days, unless a longer period is necessary to investigate a security incident, prevent misuse, comply with law, or defend legal rights.

Website backups may temporarily contain information that has since been removed from the active website. Backup copies are protected and deleted according to the applicable backup schedule.

10. Sharing Personal Information

Personal information may be shared with service providers only when reasonably necessary for website operations or the requested service. These may include:

• Website-hosting providers
• Email providers
• Website administrators
• Form-processing providers
• Analytics providers
• Cookie-consent and compliance providers
• Security, spam-prevention, and backup providers
• Professional advisers where necessary

Service providers are expected to process information only for authorized purposes and to apply appropriate safeguards.

Information may also be disclosed when required by law, valid legal process, or a lawful request from a competent authority, or when necessary to protect rights, safety, or security.

11. International Data Transfers

DAD Club operates from the United States, and its website and service providers may process information in the United States or other countries outside the European Economic Area or the visitor’s country.

Those countries may have privacy laws that differ from the laws where the visitor resides.

When applicable law requires transfer safeguards, DAD Club will rely on an appropriate mechanism, such as:

• An adequacy decision
• The European Commission’s Standard Contractual Clauses
• An applicable data-privacy framework
• Another legally recognized safeguard
• The visitor’s explicit consent in limited circumstances where permitted

Visitors may contact DAD Club for more information about safeguards applicable to their information.

12. Retention of Personal Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

Ordinary retention periods include:

• Contact-form submissions and related correspondence: up to 24 months after resolution
• Routine server and security logs: up to 90 days
• Cookie preferences and consent evidence: for the duration necessary to remember the choice and demonstrate compliance
• Analytics information: according to the retention period configured in Google Analytics
• Records required for legal, administrative, or dispute purposes: for the applicable legal or limitation period

Information may be deleted, anonymized, or retained longer when required by law or reasonably necessary for security, safeguarding, fraud prevention, or legal claims.

13. Data Security

DAD Club uses reasonable technical and organizational measures intended to protect personal information against:

• Unauthorized access
• Accidental loss
• Improper use
• Unauthorized alteration
• Disclosure
• Destruction

No internet transmission or storage system can be guaranteed to be completely secure. Visitors should avoid sending unnecessary sensitive information through ordinary website forms or email.

14. Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

• Be informed about how your information is used
• Request confirmation of whether your information is being processed
• Access and receive a copy of your personal information
• Correct inaccurate or incomplete information
• Request deletion of your information
• Request restriction of processing
• Object to processing based on legitimate interests
• Object to direct marketing
• Receive certain information in a portable format
• Withdraw consent at any time
• Complain to an appropriate data-protection authority
• Receive information about applicable international-transfer safeguards
• Avoid decisions based solely on automated processing that produce legal or similarly significant effects

These rights are subject to applicable legal conditions and exceptions.

15. Submitting a Data Subject Request

To exercise a privacy right, email:

admin@dad-club.org

Use the subject line:

Data Subject Request

Please explain:

• Which right you wish to exercise
• The information or interaction involved
• The email address or other details you previously used to contact DAD Club
• Any information reasonably needed to locate the relevant record

To protect personal information, DAD Club may request limited additional information when reasonably necessary to verify identity. DAD Club will not request more identification than necessary and will not retain verification material longer than needed for the request.

Requests will be addressed within the period required by applicable law. Under the GDPR, this is ordinarily within one month, subject to permitted extensions for complex or numerous requests.

A request may be limited or refused where permitted by law, including when identity cannot reasonably be verified, the request would adversely affect another person’s rights, or the request is manifestly unfounded or excessive. If that occurs, the reason and available complaint options will be explained.

16. Complaints

Please contact DAD Club first if you have a privacy concern so that the issue can be investigated.

Individuals in the European Union or European Economic Area also have the right to lodge a complaint with the data-protection authority in the country where they live, work, or believe an infringement occurred.

A list of European data-protection authorities is available through the European Data Protection Board.

17. Automated Decision-Making

DAD Club does not use personal information collected through this website to make decisions based solely on automated processing that produce legal or similarly significant effects.

18. Children’s Privacy

The website provides information about DAD Club and its work, but it is not intended to collect personal information directly from children under 13 through general contact forms.

Children should not submit personal information without the involvement and permission of a parent, guardian, or authorized adult.

If DAD Club learns that personal information was collected from a child without appropriate authorization, it will take reasonable steps to delete or appropriately handle that information.

19. External Links

The website may contain links to websites operated by other organizations. DAD Club is not responsible for the privacy practices or contents of those external websites. Visitors should review the privacy statement of each external service they use.

20. Changes to This Privacy Statement

This Privacy Statement may be updated when website practices, service providers, legal requirements, or DAD Club’s organizational status change.

The updated version will be posted on this page with a revised “Last updated” date. Material changes may also be communicated through the website or another appropriate method.

When DAD Club becomes an incorporated nonprofit, this statement should be updated to identify the new legal entity as the data controller.

21. Contact

For privacy questions or Data Subject Requests, contact:

Emmanuel Jackson, operating DAD Club
A700161
P.O. Box 8107
1001 Olivesburg Road
Mansfield, Ohio 44905
United States

Email: admin@dad-club.org